Needs From: East Harris County Empowerment Council

Event OverviewEvent Name: ELQN Farewell Summer Celebration
Hosted by: East Harris County Empowerment Council (EHCEC)
Date: Wednesday, June 17, 2026
Time: 5:00PM – 6:00 PM
Location: Galena Park Resource & Training Center (1721 16th St. Galena Park, TX 77547)Event PurposeThe ELQN Farewell Summer Celebration brings together families from the East Harris County area communities to celebrate the impact of the Early Learning Quality Network (ELQN) project in East Harris County.During this event, EHCEC will share highlights from midpoint survey analysis findings and Year 2 evaluation results, showcasing how the project has supported families, children, and childcare providers across the service area.Families will receive Children’s Museum of Houston family tickets to encourage continued learning and engagement through educational play.EHCEC remains committed to connecting families and childcare providers with resources that promote early literacy, school readiness, and access to learning materials, helping children build strong foundations for future success.Key Stakeholders & ContactsEvent Lead: EHCEC Program TeamVenue: The Galena Park Resource and Training Center (1721 16th St. Galena Park, TX 77547)Evaluation/Presentation Team: ELQN Evaluation StaffCommunity Partners: Local childcare providers, families, and early learning stakeholdersPre-Event Planning Timeline6–8 Weeks Before (Late April – Early May)Confirm venue materials (finalize location, capacity, logistics)Develop event materials (agenda, signage, activity sheets)Order Children’s Museum of Houston ticketsBegin outreach to families and childcare providers3–4 Weeks Before (Mid-May)Finalize run of show and speaker rolesConfirm AV and room setup needsPrepare evaluation presentation (slides, talking points)Design and print event signage and materials1–2 Weeks Before (Early June)Confirm attendance numbersAssemble family ticket packetsFinalize staffing assignmentsConduct internal walkthrough of event flowWeek of EventConfirm venue logistics with Ms. Martha PerezPrepare all materials and suppliesSend final reminders to families and partnersStaffing PlanRoleResponsibilityEvent CoordinatorOversees entire event executionCheck-In TeamManages registration and welcomeActivity LeadFacilitates family activityPresenter(s)Deliver remarks and evaluation highlightsLogistics TeamSetup, breakdown, materials managementFloat StaffSupport families and troubleshoot issuesMaterials & SuppliesEvent MaterialsSign-in sheets or digital check-in systemName tags and markersEvent signage (welcome, directional, program)Printed agendas (optional)Family Engagement MaterialsActivity sheets and crayons/pencilsSummer reading checklist templatesLiteracy game materialsDistribution ItemsChildren’s Museum of Houston ticket packetsSetup & LogisticsTables (check-in, resource tables, activity stations)Chairs for familiesAV equipment (microphone, speaker, projector if needed)EHCEC branding materials (tablecloths, banners)